Privacy Policy

Rotation to Residency (https://www.rotationtoresidency.com) helps doctors, nurses, residents, and other healthcare professionals find discounted hotel stays near hospitals for rotations and short-term assignments. We built this site to be simple and transparent. We do not sell personal information, run public user accounts, or use advertising trackers.

This policy describes what we collect, how we use it, and the choices you have. If you have questions, email Support@rotationtoresidency.com.

Discount code views. When you click to reveal a resident discount code on a hotel listing, we record that the code was viewed for that hotel and the date and time of the view. We do not ask for your name, email, or other identifying details for this feature, and we do not tie code views to a user profile. This helps us understand which partner offers are useful. Authorized staff can see aggregate counts in our admin tools.

Browser storage for your convenience. After you reveal a code, your browser may store it in sessionStorage so you do not have to reveal it again during the same visit. That storage stays on your device; we do not read it from our servers.

Contact form (only if you send a message). If you choose to contact us, we receive the name, email address, and message you submit. We use that information only to read and respond to your inquiry. Messages are delivered to our support inbox through our email provider (for example, Resend) or, when configured, Web3Forms. We do not use contact submissions for marketing lists.

Basic technical data. Like most websites, our hosting provider may process standard server logs (such as IP address, browser type, pages requested, and timestamps) to deliver the site securely and diagnose errors. We use short-term, in-memory rate limiting on discount-code requests to prevent abuse; those limits are not stored as a long-term visitor profile.

Admin access only. Staff who log in to our private admin area receive a secure, httpOnly session cookie. Public visitors are not required to accept cookies to browse hotel listings.

We do not require you to create an account to browse listings. We do not collect payment card numbers or complete bookings on our site — reservations happen on third-party hotel or booking websites you choose to visit. We do not knowingly collect information from children under 13.

We use the limited information described above to:

• operate and improve the website and hotel listings;
• show discount codes when you request them;
• measure how often partner discount codes are viewed (without identifying you);
• respond to messages you send through the contact form;
• maintain security and prevent abuse.

We do not use your information for targeted advertising on this site.

Our pages may link to external booking sites, Google Maps, and hotel review pages. When you leave our site, those third parties handle information under their own policies. We also rely on infrastructure and service providers (for example, hosting, image delivery, email delivery, and open mapping/geocoding services) to run the platform. They process data only as needed to provide their services to us.

Hotel photos may be hosted on Cloudinary. Map embeds and driving-distance estimates may use third-party mapping services. Those providers may receive technical data such as IP address when your browser loads their content.

Discount code view records are kept in our database so we can review partner performance over time. You can ask us about retention by contacting Support@rotationtoresidency.com. Contact form messages are kept in our email systems for as long as needed to handle your request and for our ordinary business records.

You can browse listings without revealing a discount code. You can clear site data in your browser to remove stored discount codes from sessionStorage. You are never required to use the contact form.

If you are in a region that grants additional privacy rights, you may contact us to request access to or deletion of personal information you have provided directly to us (such as a contact form submission). Because discount code views are not linked to your identity, we may not be able to identify or delete those events individually.

We use reasonable technical and organizational measures to protect information we handle, including encrypted connections (HTTPS), restricted admin access, and secure session handling for staff logins. No method of transmission over the internet is completely secure.

We may update this Privacy Policy from time to time. The “Last updated” date at the top will change when we do. Continued use of the site after an update means you accept the revised policy.

Questions about privacy? Email Support@rotationtoresidency.com or use our contact page.